Getting started

Try the demo first

You do not need to sign up to look around. The home page links into a demo workspace pre-loaded with a sample inventory, fleet, and certification roster. Use it to confirm the system fits how your shop already works.

1. Create an account

From any page, click Sign in, then Create account. You will need a working email address and a password. Email verification is required before you can invite team members. There is no credit card requirement on the Free plan.

2. Add your first chemical

From the dashboard, go to Inventory → Chemicals → Add chemical. Enter the product name and manufacturer at minimum. If you have the SDS PDF, drag it into the upload area. Most of the time you will paste the vendor's SDS URL instead — the seamless refresh flow will watch that URL for revisions and tell you when the hash changes. CAS numbers and UPCs are optional but help if you ever export the inventory.

3. Enable SDS auto-update

On any chemical record, toggle Auto-update. ArkitektHQ will then monitor the upstream vendor for revisions and notify you when something material changes. Auto-update is included on the Pro + SDS plan; the Free plan supports manual upload and link-only inventory. See how the pipeline works for the technical detail.

4. Invite your team

Go to Settings → Team → Invite. Enter the email addresses of your safety coordinator, shop foreman, and anyone else who needs access. Roles are: Owner, Admin, Member, and View-only. Members can edit inventory, equipment, and certifications. View-only is appropriate for auditors and outside consultants who only need to look.

5. Set up identifier schemes

Under Settings → Identifiers you can define how your shop labels equipment, vehicles, and tools. Most shops use a prefix-plus-sequence pattern (for example WLD-0001 for welders, TRK-0001 for trucks). The system will auto-generate the next ID in the sequence whenever you add a new asset, and you can change schemes later without renumbering existing records.

Next steps

Once your inventory and team are in place, the most common follow-up tasks are uploading your existing certification roster, importing fleet units with their last CVIP date, and configuring email reminder windows. Each of those has its own setting screen and requires no technical knowledge to operate.